Your accounts team’s inbox, on autopilot.
An AI accountant that reads every invoice arriving in your enterprise inbox, classifies it, and posts the entry to your books of account — with human-in-the-loop oversight and a complete audit trail.
From: accounts@logisticsco.in
Invoice LCO/2026/03812 — March logistics charges
The month-end scramble, replaced by a continuously closed ledger.
vBook removes the manual choreography between an invoice arriving in someone’s inbox and that invoice appearing — correctly — in your books.
What month-end looks like
- Invoices buried across multiple inboxes and forwarded threads
- AP team copy-pasting vendor names, line items, GST, and due dates
- Duplicate bills paid twice; legitimate bills paid late
- Month-end reconciliation that runs into the following month
- No single source of truth for what has been booked vs. what has not
What changes the day it’s live
- Every inbound invoice captured the moment it arrives
- Extraction, classification, and ledger posting in minutes
- Duplicate detection and vendor matching built in
- Books continuously reconciled — month-end becomes a non-event
- Append-only audit trail for every entry, every field, every approval
Built for enterprise finance from day one.
Four pillars that take an invoice from inbox to ledger without manual data entry — and without losing the controls finance teams need.
Intelligent Document Capture
Connects to enterprise mailboxes and processes every incoming invoice, bill, and receipt. Handles scanned PDFs, mobile photos, and digital documents with equal fluency.
- Microsoft 365 and IMAP mailbox monitoring
- OCR for scanned and photographed documents
- Multi-language and multi-format support
- Automatic duplicate detection
Autonomous Classification & Routing
Distinguishes sales invoices from vendor bills, expense receipts from proposals, and routes each document to the right workflow. Ambiguous documents are held for one-click human review.
- Sales vs. purchase vs. expense classification
- Configurable sender and rule policies
- Human-in-the-loop review queue
- Continuous learning from approvals
Ledger Posting & Vendor Management
Creates clean, structured entries directly in your accounting system. Auto-registers new customers and vendors. Reconciles line items, taxes, and due dates without copy-paste.
- Native Zoho Books integration
- ERPNext, Tally, and SAP support on request
- Automatic vendor and customer creation
- GST-aware tax handling
Governance & Audit
Every email read, every classification made, every entry posted is logged immutably. Built for finance teams that have to answer to auditors, regulators, and boards.
- Append-only audit trail
- Role-based approval workflows
- Reviewable extraction confidence on every field
- Sovereign deployment — data never leaves your control
From inbox to ledger in five steps.
The pipeline runs continuously. The human only steps in when the system isn’t confident — never on the routine flow.
Inbox detected
A new email lands in a watched mailbox with an attached invoice or bill.
Document captured
OCR extracts every field; the classifier identifies the document type.
Reviewed
High-confidence entries pass through; ambiguous ones queue for a one-click human check.
Posted
A structured ledger entry is created in your accounting system, vendors auto-registered.
Audited
Every action is written to an append-only audit trail with full field-level provenance.
Real-world applications across enterprise finance.
Accounts Payable Automation
Process hundreds of vendor bills per month from procurement, logistics, and services suppliers — without scaling the AP team.
Marketplace & D2C Reconciliation
Capture marketplace invoices, ad spend bills, fulfilment fees, and logistics charges as they arrive — keeping cash position current in real time.
Multi-Entity Finance Operations
Run consolidated AP and AR across multiple SPVs, subsidiaries, or business units from a single accounts team.
Audit-Ready Bookkeeping
Maintain a continuously updated, fully auditable ledger — eliminating the month-end scramble to reconcile invoices against books.
Automation finance teams can actually defend.
vBook is built for teams that have to answer to auditors, regulators, and boards. Sovereignty, oversight, and auditability are architectural, not optional.
Sovereign by default
Deploy in your private cloud or on-premises. Invoice content, vendor data, and ledger entries never leave your control.
Human-in-the-loop where it matters
High-confidence entries flow through. Edge cases are routed to a clean review queue — no judgement calls left to a model.
Audit-ready by design
Every field has a source, every action has an actor, and the trail is append-only. Pass an audit without a paper-trail scramble.
Deploy autonomous accounts processing.
See how vBook can eliminate manual invoice entry across your finance operations. We’ll walk through a live extraction on a sample invoice from your own inbox.